Committee Forms

Committee Member Expense Forms

2011-2012 Financial Guideline Procedures

This link takes you to the forms you may need during the school year while working on various events. Additional copies are located in the mail slot marked “Treasurer” in the PTA room. Please make sure that the people who are working for you on a committee know to use these forms when submitting expenses.

REMINDER: we do have a TAX EXEMPT FORM that has our Tax-Exempt ID number that you can contact me for if you are purchasing items for a PTA sponsored event. (I will also leave a form in the PTA room that you can copy for your committee volunteers). Please make sure that everyone on your committee is aware of this form/tax exempt number as future expenses submitted will not include reimbursement for taxes.

It is important that all committee chairs convey these guidelines to the individuals who may be assisting and that the committee chairs maintain financial responsibility for their committee. All expenses should be approved by
the committee chairpeople and then submitted to me via back pack mail by way of Maggie Byrne c/o Mrs. Hansen.

Thank you for your cooperation and feel free to contact me at byrnefamily [at] frontiernet.net or 226-8449 should you have any questions.

Regards,
Dorthy Byrne

The above link contains forms for the following:

• Expense Voucher to be used when requesting reimbursement of PTA expense.
  Must be accompanied by a receipt.
• Record of Income to be used when requesting deposit of monies collected for
  any PTA event or fund raiser. Must be accompanied by cash & checks.
• Cash Box Set Up Request to be used when requesting a cash advance for
  purposes of setting up cash boxes for a PTA event or fund raiser. Must
  specify denominations required.
• Cash Advance Request to be used when requesting a cash advance for the
  purchase of goods or services in support of a PTA event or fund raiser. Must
  follow with an expense voucher & receipt.